Overall Purpose of the Position:
The Oncology Study Coordinator will play a pivotal role in trial conduct, and data collection of clinical trial protocols whilst also managing the operations related to patient care in an oncology department, including the organization, implementation of all trial related processes. This position is ideal for individuals passionate about improving cancer treatment outcomes through clinical research.
Key Performance Areas (KPAs) & Responsibilities include, but not limited to:
Patient/ Participant Care Coordination
- Overseeing the care of oncology participants , focusing on ethically correct, empathic, and high standards of care
- Coordinating participant as patient care activities, treatment planning, and scheduling in collaboration with healthcare professionals
- Monitoring participant progress, assessing their needs and adjusting care plans accordingly
- Providing psychological support to participants and families during the treatment process
- Educating participants and their families on cancer diagnoses, treatment options, trial procedures, and potential side effects
Clinical Trial Management
- Assisting with the setup, startup, and management of clinical research studies
- Ensuring compliance with all regulations and safety standards
- Collecting quality clinical trial data
- Maintaining accurate and quality clinical trial records, in compliance with GCP guidelines.
- Performing timely and accurate data capturing, query resolution, and quality control checks on data collected and entered.
- Obtaining and managing specimen collection, labelling, storage, and transport according to trial requirements
- Safely and accurately administering and reconciling Investigational Medicinal Products (IMP) and all standard of care treatments used during study conduct and according to protocol requirements
Collaboration & Communication
- Acting as the primary liaison between participants, their families, the healthcare team and TASK.
- Collaborating with physicians, nurses, and other healthcare providers to implement and evaluate participant care plans
- Facilitating monitoring and auditing visits
- Attending international and national conference calls, study meetings, and engaging professionally with stakeholders and funders
Study Administration & Oversight
- Ensuring ethical and regulatory requirements are always met
- Completing oversight of one or more clinical studies from recruitment to completion
- Managing administrative tasks including report preparation, patient record maintenance, and study documentation
- Coordinating site-specific tasks in collaboration with team members and managers
- Ensuring all study protocols are followed according to Good Clinical Practice (GCP) standards
- Providing support to research nurses with phlebotomy, specimen processing, and form completion, where applicable.
- Maintaining and updating the Investigator Site File (ISF) and submitting progress reports
- Scheduling and coordinating of participant visits, on site or telephonic.
- Reporting and safety events in a timely and urgent manner and to the appropriate stakeholders
- Reporting any protocol deviations in a timely manner and following up with a meaningful Corrective and Preventative plan
- Tracking study progress, milestones and participants visits and scheduling
Operational Excellence
- Managing day-to-day study-related activities, ensuring tasks are completed with a sense of urgency and accuracy
- Developing and implement necessary systems and processes to ensure participant safety and operational efficiency
- Adopt and support company initiatives and changes
- Maintaining study equipment and supplies, ensuring their availability and proper maintenance and with supporting documentation
- Working effectively under pressure, adapting to changing conditions as necessary
Teamwork & Leadership
- Demonstrating flexibility in work assignments and embracing new learning opportunities
- Fostering a collaborative and supportive team environment, both in matrix and virtual teams
- Managing and negotiating resolutions with clinical trial sites to ensure study success
- Contributing to recruitment efforts to meet study targets and timelines
Ideal Requirements
- Qualified Registered Nurse
- Valid Nursing Council Certificate (SANC)
- Valid ICH GCP certificate
- At least 2 years’ experience in an oncology/clinical trial setting performing similar responsibilities
- Chemo administration experience or certifications
- Knowledge of cancer treatment protocols,
- Clinical trial experience , may be advantageous
- Ability to perform phlebotomy and other clinical procedures as required
- Experience with MS Office Suite and other relevant software as required
- Knowledge of QA/QC systems and processes in clinical research
Key Personal Inherent Characteristics
- Ability to manage complex participant care and on multiple studies
- Exceptional written and verbal communication skills
- Strong leadership and organizational skills, with the ability to manage multiple tasks simultaneously
- High attention to detail with strong problem-solving and decision-making abilities
- Strong interpersonal skills, with the ability to build and maintain relationships with patients, families, and team members
- Proactive approach with a high degree of initiative and independence
- Ability to work under pressure while maintaining effectiveness and efficiency
Details:
Area: Bellville, Cape Town
Contract Type: Permanent
Applications Close: 13 March 2026 (15:00)
Please indicate in your application that you are applying for the above-mentioned position and include a cover letter, applications without a cover letter will not be considered.
If you have not received a response within one month, your application was most likely unsuccessful.
TASK reserves the right to withdraw this advertisement and not fill the above-mentioned vacancy at any stage during the recruitment process.
We believe great talent comes in many forms and encourage suitably qualified candidates with disabilities to apply. Meeting our employment equity goals will be acknowledged during the recruitment process.
By responding to this advert and sending your cv, cover letter and/or any other documentation, you are consenting to TASK processing your personal information as contained in the furnished documents. TASK may process your personal information for recruitment purposes for suitable posts that may arise within the organisation. You agree that you have familiarised yourself with South Africa’s Protection of Personal Information Act and understand your rights and obligations under this Act.
